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What is a VoIP Number? Everything You Need To Know.

Author: Nivethitha Narayanamurthy
Date: July 26, 2023

In today's fast-paced business world, communication plays a vital role in the success of any organization. The traditional landline phone system is becoming a thing of the past, making way for more innovative and flexible solutions. One such solution that has been gaining immense popularity is VoIP or Voice over Internet Protocol. If you're curious about what a VoIP number is and how it works, you've come to the right place. In this comprehensive guide, we will explore the world of VoIP numbers, their benefits, and how you can leverage this technology for seamless communication in your business.

What is a VoIP Number?

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A VoIP number, also known as Voice over Internet Protocol number, is similar to a traditional landline number, but with a significant advantage—it operates over the internet. When you sign up for a VoIP service, you get the freedom to choose a VoIP number that can be used to make and receive calls from any internet-enabled device. Whether you're at your desk with a computer, on the go with your smartphone, or using a VoIP-enabled phone, you can make and receive calls from the same number.

The ability to work on the go and the flexibility to use multiple devices makes VoIP numbers an attractive option for modern businesses seeking streamlined communication.

The Difference Between VoIP and Regular Phone Numbers

The fundamental difference between VoIP and regular phone numbers lies in how calls are transmitted. While a regular phone number relies on traditional phone lines, a VoIP number uses the internet to connect calls. This crucial distinction is what allows VoIP numbers to work across various devices, effectively replacing the traditional landline system.

Moreover, setting up VoIP numbers is generally more straightforward and cost-effective compared to traditional phone numbers. Many VoIP systems are hosted externally, meaning there's minimal on-premise equipment to set up and maintain, reducing the overall implementation costs.

The Different Types of Virtual Phone Numbers

One of the key advantages of virtual phone numbers is their convenience and flexibility. They can be set up quickly and allow users to make calls from anywhere, making them a valuable asset in the modern business landscape. Here are the different types of virtual phone numbers and how they can benefit your business:

1. Local Numbers

Location plays a significant role in marketing and sales. People often prefer to support local businesses, and having a local dialing code can increase trust and credibility. For larger companies with operations in multiple locations, maintaining a local presence can be challenging with traditional phone numbers.

With VoIP numbers, you can choose your dialing code, showing a local number when calling your customers in different regions. This fosters a stronger connection with callers and can even reduce long-distance calling costs.

2. Toll-Free Numbers

If you want customers to reach out to you without hesitation, toll-free numbers are a great option. VoIP numbers allow you to set up toll-free numbers (e.g., 1-800 numbers) that allow customers to contact you without incurring any charges. Having a toll-free number enhances your business's credibility and removes barriers that might prevent potential customers from reaching out.

3. Vanity Numbers

Branding plays a crucial role in the success of a business, and your phone number can contribute to this aspect. A vanity number is a personalized and memorable phone number that aligns with your business's name or services. For instance, a pet supply store might use the vanity number 1-800-BORIS-PET. Having a memorable vanity number can make your contact details stick in people's minds, encouraging them to call you when needed.

How to Get a VoIP Number

Getting a VoIP number is a straightforward process that requires a VoIP service plan. Numerous providers offer VoIP services, so it's essential to choose the right one for your business's needs. Look for providers that offer scalability and the features you require without unnecessary add-ons.

Once you've selected the right VoIP plan, the setup process is usually quick and easy.

How to Get VoIP Phone Service

To use a VoIP number and make calls through the internet, you need a stable internet connection. An unreliable connection may result in poor call quality, so ensure you have a dependable high-speed internet connection.

The process of getting VoIP phone service involves the following steps:

  • Research and choose a reputable VoIP service provider that aligns with your business needs.
  • Select your VoIP number, which can be a local, toll-free, or vanity number, depending on your preference.
  • Decide if you need any additional VoIP devices, such as VoIP phones or adapters.

VoIP phone service is flexible and customizable, allowing you to tailor it to suit your business requirements.

Choosing the Right VoIP Service Provider

Selecting the right VoIP service provider is crucial for ensuring smooth and efficient communication for your business. When evaluating different VoIP options, consider the following key features and benefits:

1. Extensive Features

A reputable VoIP service provider offers a wide range of features that enhance your communication capabilities. Look for providers that offer services such as toll-free numbers, virtual voicemail, auto attendants, call recording, call forwarding, and more. These features allow your business to operate more efficiently and provide better customer experiences.

2. Scalability

As your business grows, your communication needs will likely change. Opt for a VoIP provider that offers scalable plans, allowing you to add or remove extensions as required. Scalability ensures that your communication system can adapt to your organization's changing needs without any disruptions.

3. Seamless Integration

An excellent VoIP service provider should integrate seamlessly with your existing business tools and applications. Look for providers that offer integrations with popular platforms like CRM systems, email clients, and project management tools. This integration streamlines your workflows and improves productivity.

4. Mobile App Support

In today's mobile world, having the flexibility to communicate on the go is essential. Choose a VoIP service provider that offers a reliable and user-friendly mobile app. A well-designed mobile app allows you and your team to make and receive calls, access voicemails, and manage settings from anywhere with an internet connection.

5. Call Quality and Reliability

The hallmark of an excellent VoIP service is high call quality and reliability. Look for providers that have a robust network infrastructure to ensure crystal-clear voice calls with minimal disruptions. A reliable VoIP service ensures that your business communications are always available when you need them.

6. Cost-Effectiveness

While considering VoIP service providers, be mindful of the overall cost and value they offer. Compare the pricing plans and the features included in each package. Some providers offer free minutes or calls to specific countries, making them more cost-effective for international communication.

7. Customer Support

Reliable customer support is crucial when dealing with any communication service. Look for providers that offer excellent customer support through various channels, such as live chat, email, or phone. Responsive customer support ensures that any technical issues or questions are promptly addressed, minimizing downtime.

8. Security and Privacy

Communication security is a top priority for businesses, especially when dealing with sensitive information. Ensure that your chosen VoIP service provider employs robust security measures, such as encryption protocols, to protect your communication data from unauthorized access.

How to Protect Against VoIP Fraud

While VoIP numbers offer numerous benefits for legitimate businesses, they can also be misused for fraudulent activities, such as phishing scams. Fraudsters may use VoIP numbers to build trust with victims, making them more likely to share sensitive information.


VoIP numbers have revolutionized the way businesses communicate, offering flexibility, convenience, and cost-effectiveness. With options for local, toll-free, and vanity numbers, businesses can choose the best setup that aligns with their communication needs and enhances customer experience.

As technology continues to evolve, VoIP numbers will likely play an even more critical role in the future of business communication. Whether you're a startup or an established enterprise, exploring VoIP numbers and finding the right service provider can help you unlock the full potential of modern communication and stay ahead in the competitive market.

So, if you haven't already, consider making the switch to VoIP numbers and embrace the power of seamless communication in your business.

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